Best Learning and Development Tools for RTOs in 2025

For Registered Training Organisations (RTOs), delivering high-quality, compliant training today requires more than just subject expertise. With evolving ASQA standards, growing administrative workloads, and rising learner expectations, traditional systems often fall short. RTOs need adaptable, technology-driven tools that simplify compliance, support course delivery, and improve learner engagement.

In 2025, the learning and development (L&D) landscape offers a range of solutions—from LMSs and Student Management Systems to content authoring tools, automation software, and microlearning platforms. These tools help RTOs streamline enrolments, manage assessments, and track outcomes—all while maintaining a consistent, audit-ready framework.

The challenge? Finding the right mix of learning and development platforms suits your delivery model, compliance needs, and training objectives. This guide breaks down the essential learning and development platforms for RTOs in 2025—what they do, why they matter, and how they can support your operations.

In this guide, we’ll break down the top L&D tools in 2025, their features, and how they help businesses train employees and improve learning outcomes.

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Types of Learning and Development Tools for RTOs

Not every learning tool suits the structured, compliance-focused environment of an RTO. While many training organisations use Learning Management Systems (LMSs) and Student Management Systems (SMSs) as their core platforms, there are several other tools that can support course creation, learner engagement, and administrative efficiency.

Here are the key categories of learning and development platforms relevant to RTOs in 2025:

• Learning Management Systems (LMS): Platforms that manage, deliver, and track online or blended training programs—often integrated with an RTO’s SMS for efficiency.
• Student Management Systems (SMS) & Compliance Tools: These are systems that handle enrollments, AVETMISS reporting, USI verification, and compliance-related documentation.
• eLearning Authoring Tools: Software used to create SCORM/xAPI-compliant digital course content, aligned to accredited qualifications.
• Assessment & Feedback Tools: Add-on tools that support knowledge checks, surveys, and digital assessments outside the LMS.
• Microlearning & Video Tools: Lightweight tools for delivering short-form content or visual explainers, ideal for blended delivery or workplace-based learning.
• AI & Automation Tools: Tools that help automate admin tasks, support learner communication, or generate content, enhancing operational efficiency.

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Learning Management Systems (LMS)

An LMS is the foundation of structured training programs. Whether you're onboarding new employees, running compliance training, or developing leadership programs, an LMS ensures everything is organised and trackable. These platforms allow businesses and educators to create, manage, and distribute learning content while monitoring progress through built-in analytics.

Why LMS Matters for RTOs

A Learning Management System (LMS) plays a central role in helping RTOs meet their operational and compliance obligations. Many RTOs are required to record and report attendance, assessment outcomes, and learner progress in accordance with ASQA standards and funding requirements. An LMS centralises these activities in one platform, making it easier to monitor learner engagement, issue certificates, and retain evidence of training. For RTOs delivering accredited courses, an LMS also supports audit readiness by maintaining accurate, accessible records of assessments and completion rates.

1. RTOPilot

RTOPilot is an all-in-one training management system designed specifically for Registered Training Organisations (RTOs) in Australia.

Features

• Rapid Enrol: Provides a fast and user-friendly enrolment experience, enhancing student conversion rates.
• Smart Verify: Automates personal information validation, ensuring data accuracy and compliance.
• Group Bookings: Simplifies the management of complex group bookings, catering to both individual and corporate clients.
• AVETMISS Export: Offers one-click AVETMISS reporting, streamlining compliance with national standards.
• Student Portal: Empowers students with access to course information, personal details, and self-service certificate retrieval.

2. Moodle

Moodle is a free, open-source Learning Management System (LMS) widely used in educational institutions.

Features

• Open-source.
• Customisable. 
• Mobile-friendly interface.
• SCORM-compliant.

3. Canvas LMS

Canvas is a cloud-based Learning Management System (LMS) designed to support educational institutions and training organisations in delivering engaging and flexible learning experiences. 

Features

• Comprehensive Course Management.
• Mobile Accessibility.
• Integration Capabilities.
• Compliance Tracking.

4. TalentLMS

TalentLMS is a versatile, cloud-based LMS designed to meet the training needs of businesses and organisations. It offers a user-friendly interface with a range of features to create, deliver, and manage online training programs effectively.

Features

• Course Authoring Tools.
• Gamification.
• Mobile Learning.
• Custom Branding.
• Multi-Language Support.

Also Read: Key Features to Consider in a Learning Management System (LMS)

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Student Management Systems (SMS) & Compliance Tools

​Effective student management is crucial for Registered Training Organisations (RTOs) to maintain compliance with Australian regulatory standards. Student Management Systems (SMS) and compliance tools streamline processes such as student enrolment, AVETMISS reporting, and USI verification, ensuring accurate and timely data submission.​

Why it matters for RTOs

Compliance with AVETMISS and USI requirements is mandatory for RTOs. Utilising dedicated SMS and compliance tools automates these processes, reducing administrative burden and minimising errors, thereby safeguarding the organisation's accreditation and funding.

1. RTOPilot

RTOPilot is built specifically for Australian RTOs, offering an integrated solution for enrolment, compliance tracking, and AVETMISS reporting.

 Features: 

• Automated AVETMISS file generation. 
• USI validation.
• Enrolment management. 
• Real-time compliance monitoring.

2. VETtrak

 A trusted SMS used by many Australian training providers, VETtrak simplifies compliance tasks and student administration for complex delivery models.

Features

• AVETMISS-compliant reporting. 
• Trainer credential tracking.
• Automated certificate issuing.
• Workplace-based training support.

3. aXcelerate

aXcelerate is an all-in-one cloud-based training and student management system with built-in AVETMISS compliance support.

 Features

• Student lifecycle management. 
• Automated enrolments. 
• AVETMISS reporting. 
• Integrated learning delivery.

4. Wisenet

Wisenet offers a cloud-native SMS tailored for the VET sector, helping RTOs streamline enrolments, compliance reporting, and learner engagement.

Features

• USI and AVETMISS compliance. 
• Funding contract management. 
• Automated workflows. 
• API integrations.

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eLearning Authoring Tools

​Creating engaging and compliant eLearning content is essential for Registered Training Organisations (RTOs) to meet the standards of accredited qualifications. eLearning authoring tools enable the development of interactive modules, assessments, and multimedia lessons that adhere to standards like SCORM and xAPI.​

Why it matters for RTOs

Custom course creation is often necessary to align with accredited qualifications, ensuring that training materials meet specific learning outcomes and compliance requirements.​ eLearning Authoring Tools can create SCORM/xAPI-compliant interactive learning content, including quizzes, videos, and modules.​

1. iSpring Suite Max

iSpring Suite Max is a comprehensive authoring toolkit that integrates seamlessly with PowerPoint, allowing users to create interactive courses, quizzes, and video lectures.

Features:

• PowerPoint integration for rapid course development.
• Creation of interactive quizzes and surveys.
• Screen recording and video editing capabilities.
• Support for SCORM, xAPI, and cmi5 standards.

2. H5P

H5P is an open-source tool that enables the creation of interactive and responsive content directly within web browsers.

 Features

• Wide range of content types, including interactive videos, presentations, and quizzes.
• Seamless integration with various LMS platforms.
• Mobile-friendly and responsive design.
• Community-driven development with regular updates.

3. Adapt

Adapt is an open-source e-learning authoring tool designed for creating responsive, HTML5-based courses.

Features

• Highly customisable and extensible framework.
• Responsive design suitable for multiple devices.
• Support for SCORM and xAPI tracking.
• Community support and a range of plugins.

4. Articulate Rise 360 / Storyline 360:

Articulate offers two prominent authoring tools:

Rise 360

A web-based tool for creating responsive courses using pre-built templates.

Features: Intuitive interface with customisable templates, Responsive design for various devices, and Multimedia support, including images, audio, and video.

Storyline 360

A desktop application for developing custom, interactive courses with advanced capabilities.

Features: Slide-based course creation with layers and triggers, Advanced interactivity and branching scenarios and Screen recording and software simulations.

5. ActivePresenter

ActivePresenter is an all-in-one screen recorder, video editor, and e-learning authoring tool suitable for creating software demonstrations and interactive courses.

Features

• Screen recording with full-motion capture.
• Interactive quizzes and assessments.
• Video editing with annotations and effects.

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Additional Learning & Development Tools to Watch in 2025

While LMSs, SMSs, and eLearning authoring tools form the backbone of most RTO operations, several other tools can help enhance learner engagement, streamline delivery, and support continuous learning. These aren’t always core platforms, but can significantly improve how training is delivered and supported.

1. Learning Experience Platforms (LXPs)

LXPs help learners discover content that matches their interests and goals through AI-personalised recommendations. They’re well suited for self-directed learning and ongoing professional development, particularly outside of formal, accredited training.

Examples: EdCast, Go1 (AU-based), Degreed

2. Microlearning & Video Tools

These tools break content into short, focused modules or use video to explain key concepts. They’re particularly useful in blended and flipped classrooms, where brief learning touchpoints improve engagement and retention.

Examples: Loom, Vyond, Synthesia

3. Assessment & Feedback Tools

Used to conduct online assessments or gather learner feedback, these tools can supplement your LMS with additional quiz types or support post-training evaluation. They offer flexibility for informal check-ins or standalone assessments.

Examples: Google Forms, Typeform, ClassMarker

4. Gamification & Engagement Add-ons

Gamification tools introduce elements like quizzes, polls, and interactive challenges to boost participation and motivation. They’re a great way to make learning more engaging and improve course completion rates.

Examples: Kahoot, Mentimeter, H5P’s gamified content types

‍5. AI & Automation Tools for Admin & Delivery

These tools help automate routine tasks like scheduling emails, syncing data, or drafting content, making them ideal for RTOs looking to scale without increasing administrative overhead.

Examples: RTOPilot, Zapier, ChatGPT

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Selecting the Right Learning and Development Platforms

Choosing the right Learning and Development platforms depends on your organisation’s needs, budget, and training goals. With so many options available, it's important to consider key factors before making a decision.

Key Considerations

• Training Needs – Do you need structured courses, self-paced learning, or real-time guidance? LMS works well for structured programs, while DAPs and microlearning platforms support quick, on-the-go training.
• Scalability – Will the tool grow with your business? Choose platforms that support increasing learners and expanding course offerings.
• Integration – Does the tool integrate with your existing systems (HR software, CRM, productivity tools)? Seamless integration improves efficiency.
• User Experience – Is the platform intuitive for learners and administrators? A user-friendly interface ensures better engagement and adoption.
• Customisation – Do you need branded content and tailored learning paths? Some tools offer greater flexibility in course design and delivery.
• Analytics & Reporting – Can you track learner progress and measure training effectiveness? Insights help refine your L&D strategy.
• Compliance & Security – If handling sensitive data, ensure the platform meets industry standards and data protection regulations.

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Why Choose RTOPilot for Your Training Needs?

Finding the right Learning and Development (L&D) tool is crucial, especially for Registered Training Organisations (RTOs) that must manage compliance, student records, and course delivery efficiently. RTOPilot is built specifically for Australian RTOs, offering an all-in-one training management system to streamline operations.

What Makes RTOPilot Stand Out?

✅ Simplified Training Delivery – Automate enrolments, student communication, and compliance reporting.
✅ Compliance Made Easy – One-click AVETMISS reporting and real-time validation keep your RTO audit-ready.
✅ Smart Student Management – Track progress, attendance, and assessments in a single platform.
✅ User-Friendly Experience – Designed for trainers, admins, and students to access courses effortlessly.
✅ Group Bookings & Corporate Training – Manage bulk enrolments and training sessions with ease.

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