We know changing how your business operates can be stressful — that's why we've built a suite of tools so that switching to RTOPilot is as effortless and low-risk as possible.
The easiest transition you'll ever make.
1
Export your AVETMISS files
Contact your current provider to request an export of all your historical AVEMISS files.
2
Import into RTOPilot
After providing the files to our team, we'll import them into RTOPilot as student, enrolment and completion records. Your students will have access to their historical enrolments and certificates via the RTOPilot Student Portal.
3
Setup your classes
Setup your courses, units of competency and class dates in RTOPilot. Embed your enrolment forms on your website (our team can help).
4
Start saving time & money
That's it! You can start taking enrolments through RTOPilot and experience all the time-saving automations and efficiency improvements that RTOPilot has to offer.
INDUSTRY-LEADING MIGRATION SUPPORT
How we help
Dedicated Support
Get 24/7 technical support via dedicated WhatsApp group or in-app support.
Free Training
We will run training sessions with your staff to answer their questions. Help guides and recordings are also available.
Website Setup
We help you integrate RTOPilot into your website; included for free as part of our migration service.
Custom Data Import
Have special data requirements? We can help find a solution to store your critical non-AVETMISS data.
Flexible Student management system
Deploy RTOPilot with your other apps
We make it easy to test and run RTOPilot alongside existing systems. No more big-bang, lock-in-contracts or risky implementation.
Side-by-side deployment
Turn a big-bang migration into a seamless transition.
RTOPilot is designed to run alongside your other Student Management Systems.
RTOPilot is designed to run alongside your other Student Management Systems.
No up-front cost
Low-risk. Zero cost to setup the platform
AVETMISS Merge Tool
New
Merge AVETMISS files from multiple systems, submit one file to the NCVER
Only pay for what you use
Reduce shelf-ware risk and protect yourself from disruptions (e.g. COVID)
Customise and white-label
NEW
Add your logo, theme colours and custom enrolment questions to suit your workflow
Developer Friendly
Easily access our API, event-driven webhooks and documentation
Supports multi-RTO setups
Manage multiple RTOs in one system and seamlessly switch between them
Tailored to your RTO
Customise the platform to fit your brand and operational requirements.
Save an average of 8 hours weekly with RTOPilot
Designed to help you spend less time and save money in running your RTO.
Frequently Asked Questions
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Do you help with setting up enrolment forms on my website?
Absolutely. Our team assists with embedding your RTOPilot enrolment forms into your existing website, ensuring a seamless integration that matches your current workflow.
Can I run RTOPilot alongside my current system during the transition?
Yes, RTOPilot is designed for side-by-side deployment. You can test and gradually transition without disrupting your current operations or being locked into risky big-bang implementations.
What happens to my existing student records and certificates?
All your historical AVETMISS files are imported as student, enrollment and completion records. Students can access their full history and certificates through the RTOPilot Student Portal immediately after migration.
How long does the migration process take?
Most migrations are completed within 2-3 weeks. Our team handles the technical import of your AVETMISS files while you focus on setting up your courses and classes at your own pace.
