April 2025 Release

Hey, it's Manning.

April has been an exciting month of growth for RTOPilot! We've been laser-focused on expanding our platform's capabilities to better serve RTOs of all sizes, and I'm thrilled to share our biggest release yet.

What's new

Corporate Bookings

We've just launched one of our most requested features - a comprehensive Corporate Booking system that transforms how RTOs manage business-to-business relationships.

This powerful new module helps you:

• Empower company coordinators to manage booking details, locations, and download certificates via the new coordinator portal
• Streamline group enrolments with private booking links
• Offer custom pricing including course-specific rates and bulk discounts
• Automate invoicing and reporting for seamless management of large-scale bookings

This feature has helped our customers save hours of administrative work while creating a more professional experience for their corporate clients and we're excited to be finally bringing this to v2.

Enhanced Invoicing

Our new invoicing system integrates seamlessly with the Corporate Bookings module while also supporting individual student billing. You can now:

• Generate professional tax invoices with your company details, ABN, and payment information
• Track payment status in real-time
• Enable online payment options directly from invoices

Bundled with this capability are important quality of life features like:

• Line item templates for frequently used invoice items
• Custom invoice settings including default footer text
• Flexible payment terms with automatic due date calculation
• Ability to include additional charges like equipment hire and facility fees
• Support for GST inclusive and exclusive pricing with automatic tax calculations

Customers can pay online with integrated payment methods

Generate professional tax invoices and add custom line items

Improved Lead Management

Take control of your incoming enrolments with enhanced Enrolment Lead tools:

• Edit and resend emails for leads that are still Pending (useful for when someone enters the wrong email)
• Delete outdated, incorrect or duplicate leads

User Experience Improvements

We're constantly refining the platform based on your feedback:

• Reply-to addresses have been added to all organisation emails, improving communication flow
• Unfinished enrolments are now visible in the student portal, allowing students to resume their registration process

Bug Fixes

We've addressed several issues to ensure your experience with RTOPilot is as smooth as possible:

• Fixed weekly external enrolment billing missing enrolments
• Corrected Sundays showing incorrectly in calendar
• Resolved date of birth selection issues on mobile student portal
• Fixed Stripe account action due dates not displaying inside emails
• Fixed checkout bugs where students would pay but not have enrolments progressed

We're committed to making RTOPilot the most reliable and user-friendly training management system for RTOs. As always, your feedback drives our development, so please continue to share your thoughts and suggestions through our in-app feedback channels or via WhatsApp.

Looking forward to sharing more updates with you soon!

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Your support means a lot to us

We're a small team with big ambitions for RTOPilot - but we need your support. If you think what we're doing is cool, find it useful, or you want to help support our future development plans, please share this newsletter with other RTOs in your network.

Thanks for being part of the journey.

Manning
Founder, RTOPilot

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